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Most Used keyboard shortcut keys in Microsoft Outlook for Mac OS

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What is Microsoft Outlook?

Per Wiki: Microsoft Outlook is a personal information manager software system from Microsoft, available as a part of the Microsoft Office suite. Though primarily an email client, Outlook also includes such functions as calendaring, task managing, contact managing, note-taking, journal logging, and web browsing.

Individuals can use Outlook as a stand-alone application; organizations can deploy it as multi-user software (through Microsoft Exchange Server or SharePoint) for such shared functions as mailboxes, calendars, folders, data aggregation (i.e., SharePoint lists), and appointment scheduling.

Keyboard shortcut keys in Microsoft Outlook [For Mac OS]

Frequently used
Close Esc
Go to Home tab Alt+H
New message Cmd+Shift+M
Send Alt+S
Insert file Alt+N
New task Cmd+Shift+K
Delete Delete
Search Cmd+E
Reply Cmd+R
Forward Cmd+F
Reply all Cmd+Shift+R
Copy Cmd+C
Send/Receive Alt+S
Go to calendar Cmd+2
Create appointment Cmd+Shift+A
Move to folder Alt+H+M,V
Attachment Save As Alt+J+A
Basic navigation
Switch to Mail view Cmd+1
Switch to Calendar view Cmd+2
Switch to Contacts view Cmd+3
Switch to Tasks view Cmd+4
Switch to Notes Cmd+5
Switch to Folders list in the Folder pane Cmd+6
Switch to Shortcuts Cmd+7
Switch to next open message Cmd+ .
Switch to previous open message Cmd+ ,
Move between Folder/Outlook/Reading/To-Do Cmd+Shift+Tab
Move ar ound message header lines in the Folder pane Cmd+Tab
Move around within the Folder pane Arrows
Go to a different folder Cmd+Y
Go to the Search box Cmd+E
In the Reading pane, go to the previous message Alt+Up
In the Reading pane, page down through text Space
In the Reading pane, page up through text Shift+Space
Collapse or expand a group in the email message list Left/Right
Go back to previous view in the main Outlook window Alt+B/Left
Go forward to next view in the main Outlook window Alt+Right
Select the InfoBar and, if available, show menu of commands Cmd+Shift+W
Search
Find a message or other item Cmd+E
Clear the search results Esc
Expand the search to include all items in module you are in Cmd+Alt+A
Use Advanced Find Cmd+Shift+F
Create a Search folder Cmd+Shift+P
Search for text within an open item F4
Find and replace text/symbols in Reading pane Cmd+H
Expand search to include items from the current folder Cmd+Alt+K
Expand search to include subfolders Cmd+Alt+Z
Flags
Open the Flag for Follow Up dialog box Cmd+Shift+G
Color categories
Delete the selected category from the list in the Color categories box Alt+D
Create an item or file
Create an appointment Cmd+Shift+A
Create a contact Cmd+Shift+C
Create a contact group Cmd+Shift+L
Create a fax Cmd+Shift+X
Create a folder Cmd+Shift+E
Create a meeting request Cmd+Shift+Q
Create a message Cmd+Shift+M
Create a note Cmd+Shift+N
Create an Office document Cmd+Shift+H
Post to the selected folder Cmd+Shift+S
Post a reply in the selected folder Cmd+Shift+T
Create a Search folder Cmd+Shift+P
Create a task Cmd+Shift+k
Commands in most views
Save (except in Tasks view) Cmd+S
Save and close (except in Mail view) Alt+S
Save as (only in Mail view) F12
Undo Cmd+Z
Delete an item Cmd+D
Print Cmd+P
Copy an item Cmd+Shift+Y
Move an item Cmd+Shift+V
Check names Cmd+K
Check spelling F7
Flag for follow-up Cmd+Shift+G
Forward Cmd+F
Send or post or invite all Alt+S
Endable editing in a field, all views except Mail/Icon F2
Left align text Cmd+L
Center text Cmd+E
Right align text Cmd+R
Mail
Switch to Inbox Cmd+Shift+I
Switch to Outbox Cmd+Shift+O
Check names Cmd+K
Send Alt+S
Reply to a message Cmd+R
Replay All to a message Cmd+Shift+R
Reply with meeting request Cmd+Alt+R
Forward a message Cmd+F
Mark a message as not junk Cmd+Alt+J
Display blocked external content Cmd+Shift+I
Post to a folder Cmd+Shift+S
Apply Normal style Cmd+Shift+N
Check for new messages Cmd+M
Go to the previous message Up
Go to next message Down
Create a message (in Mail view) Cmd+N
Create a message (from any Outlook view) Cmd+Shift+M
Open a received message Cmd+O
Delete and ignore a conversation Cmd+Shift+D
Open the Address Book Cmd+Shift+B
Add a Quick flag to an unopened message Insert
Display the Flag for follow up dialog box Cmd+Shift+G
Mark as read Cmd+Q
Mark as unread Cmd+U
Open the MailTip in the selected message Cmd+Shift+W
Find or replace F4
Find next Shift+F4
Send Cmd+Enter
Print Cmd+P
Forward Cmd+F
Forward as attachment Cmd+Alt+F
Show the properties for the selected item Alt+Enter
Mark for download Cmd+Alt+M
Check Mark for download status Cmd+Alt+U
Display Send/Receive progress Cmd+B
Calendar
Create an appointment Cmd+N
Create an appointment (any Outlook view) Cmd+Shift+A
Create a meeting request Cmd+Shift+Q
Show 1-10 days in the calendar Alt+(1-0)
Go to a date Cmd+G
Switch to Month view Alt+ =
Go to the next day Cmd+Right
Go to the next week Alt+Down
Go to the next month Alt+PgDown
Go to the previous day Cmd+Left
Go to the previous week Alt+Up
Go to the previous month Alt+PgUp
Go to the start of the week Alt+Home
Go to the end of the week Alt+End
Switch to Full Week view Alt+ -
Switch to Work Week view Cmd+Alt+2
Go to previous appointment Cmd+ ,
Go to next appointment Cmd+ .
Set up recurrence for an open appointment or meeting Cmd+G
People
Dial a new call Cmd+Shift+D
Find a contact or other item F3
Enter a name in the Search Address Books box F11
In Table or List view of contacts, go to first contact with letter Shift+(letter)
Select all contacts Cmd+A
Create a message with selected contact as subject Cmd+F
Create a contact (when in Contacts) Cmd+N
Create a contact (any Outlook view) Cmd+Shift+C
Open a contact form for the selected contact Cmd+O
Create a contact group Cmd+Shift+L
Print Cmd+P
Update a list of contact group members F5
Go to a different folder Cmd+Y
Open the Address Book Cmd+Shift+B
Use Advanced Find Cmd+Shift+F
In an open contact, open the next contact listed Cmd+Shift+ .
Find a contact F11
Close a contact Esc
Send a fax to the selected contact Cmd+Shift+X
Open the Check Address dialog box Alt+D
In contact form, display Email 1-3 Alt+Shift+(1-3)
Tasks
Accept a task request Cmd+C
Decline a task request Cmd+D
Find a task or other item Cmd+E
Open the Go to Folder dialog box Cmd+Y
Create a task when in Tasks view Cmd+N
Create a task (any Outlook view) Cmd+Shift+K
Open selected item Cmd+O
Print selected item Cmd+P
Select all items Cmd+A
Delete selected item Cmd+D
Forward a task as an attachment Cmd+F
Create a task request Cmd+Alt+Shift+U
Switch between Folder/Tasks/To-Do Tab
Undo last action Cmd+Z
Flag an item or mark complete Insert
Format text
Display the Format menu Alt+O
Display the Font dialog box Cmd+Shift+P
Switch case (with text selected) Shift+F3
Format letters as small capitals Cmd+Shift+K
Make letters bold Cmd+B
Add bullets Cmd+Shift+L
Make letters italic Cmd+I
Increase indent Cmd+T
Decrease indent Cmd+Shift+T
Left align Cmd+L
Center Cmd+E
Underline Cmd+U
Center Cmd+T
Increase font size Cmd+]
Decrease font size Cmd+[
Cut Cmd+X
Copy Cmd+C
Paste Cmd+V
Clear formatting Cmd+Shift+Z
Delete the next word Cmd+Shift+H
Justify text Cmd+Shift+J
Apply styles Cmd+Shift+S
Create a hanging indent Cmd+T
Insert a hyperlink Cmd+K
Left align a paragraph Cmd+L
Right align a paragraph Cmd+R
Reduce a hanging indent Cmd+Shift+T
Remove paragraph formatting Cmd+Q
Add web information to items
Insert or edit a hyperlink in the body of an item Cmd+K
Printing
Open the Print tab in Backstage view Alt+F,P
Print an item fron an open window Alt+F,P,F
Open the Page Setup dialog box from Print view Alt+S
Select a printer from Print view Alt+F,P,I
Open the Print Options dialog box Alt+F,P,R
Send/Receive
Start a send/receive for all defined groups F9
Start a send/receive for the current folder Shift+F9
Start a send/receive Cmd+M
Define Send/Receive groups Cmd+Alt+S
Visual Basic Editor
Open Visual Basic Editor Alt+F11
Macros
Play macro Alt+F8
Forms
Create an InfoPath form Cmd+N
Close an InfoPath form Cmd+Shift+Alt+T

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Keyboard shortcut keys in Microsoft Outlook [For Windows]

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